Executive Assistant

Our client, a rapidly growing healthcare organization based in Abuja, is seeking an exceptional Executive Assistant to provide high-level support to the Chief Executive Officer.

This is a strategic and hands-on role for a highly organized, proactive, and trustworthy professional who thrives in a fast-paced environment. The successful candidate will serve as the CEO's right hand, ensuring seamless coordination of executive priorities, office operations, stakeholder communication, project follow-up, and administrative processes.

The ideal candidate combines excellent organizational skills with sound judgment, strong communication abilities, discretion, digital competence, and the ability to manage multiple priorities with minimal supervision.

Executive & Administrative Support
>Manage the CEO's calendar, appointments, meetings, and travel arrangements.
>Prepare reports, presentations, correspondence, meeting materials, and minutes.
>Screen and prioritize emails, calls, requests, and visitors.
>Track action items and ensure timely follow-up on executive decisions.

Office & Operations Management
>Coordinate day-to-day office administration and workflow processes.
>Maintain efficient filing systems, documentation, and office records.
>Support operational improvements and administrative efficiency initiatives.
>Liaise with vendors, service providers, and internal teams.

Human Resources Administration
>Maintain and update employee records and HR databases.
>Support recruitment processes, including job postings, interview scheduling, and candidate coordination.
>Assist with onboarding, employee documentation, and HR reporting.
>Ensure confidentiality and compliance in handling employee information.

Digital & Website Management
>Review and update company website content as required.
>Coordinate with web developers and digital service providers.
>Ensure public-facing information remains accurate and up to date.

Social Media & Corporate Communications
>Support social media and digital communication activities.
>Assist in content development and online engagement initiatives.
>Coordinate approved communication materials and campaigns.

Stakeholder Engagement
>Serve as a professional liaison between the CEO and internal/external stakeholders.
>Manage communications with clients, partners, consultants, vendors, and regulatory bodies.
>Maintain strong professional relationships that support organizational goals.

Project & Event Coordination
>Track project timelines, milestones, and deliverables.
>Prepare status updates and escalate issues when necessary.
>Coordinate meetings, conferences, training sessions, and corporate events.
>Manage event logistics and stakeholder engagement activities.

Executive Decision Support
>Exercise sound judgment on routine operational matters.
>Escalate sensitive, strategic, financial, or policy-related matters for CEO approval.
>Maintain records of approvals, decisions, and follow-up actions.

Education
>HND or Bachelor's Degree in Business Administration, Management, Economics, Social Sciences, or a related discipline.

Experience
>Minimum of 3-5 years' experience in an Executive Assistant, Personal Assistant, Office Administrator, Administrative Officer, or similar role.
>Proven experience supporting senior executives or leadership teams.
>Experience in office administration, project coordination, stakeholder management, and executive support.
>Previous HR administration experience is an advantage.

Technical Skills
>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
>Experience using email systems, digital calendars, virtual meeting platforms, and document management tools.
>Familiarity with website content management and social media platforms is desirable.

This role offers the opportunity to work directly with executive leadership in a growing healthcare organization, gaining valuable exposure to strategic decision-making, business operations, stakeholder management, HR administration, and organizational development.
If you are highly organized, proactive, detail-oriented, and passionate about supporting executive excellence, we encourage you to apply.
We offer a competitive salary along with opportunities for professional growth in a dynamic work environment.
Join our team and contribute to our continued success.